Office Admin Assistant Vacancy

Job Description

  • Managing inventories of assets, supplies items to each department. Ie. Stationery, computing, documents..etc.
  • Sourcing for suppliers(vendor)- compare the price, purchasing and procurement office supplies, equipment, electronic device, furniture…etc.
  • Submitting, preparing invoices, quotation report, perfoming bookkeeping tasks. Monitor account, payment and budget tracking.
  • Scheduling, coordinating meetings and presentation, interviews, events, and other similar activities(sending out and receiving mail, package)
  • Sending faxes and email. Receiving phone call
  • Managing documents and files, sending and receiving documents for the company.
  • Assisting in various daily operations - Operating a range of office machines such as photocopies and computers.
  • Communicate with senior executive (C’s executive)
  • Taking minutes during business meeting
  • Greeting guests and visitors

Key Requirements

  • optismistic, positive mindset
  • Willing to do attitude and learning
  • Able to work together with group and independently
  • Comfortable handling confidential information
  • Proficient in a variety of computer software applications including Microsoft Office (Word, Excel, Powerpoint) or photoshop adobe or any relavant software/apps.
  • Strong organizational skills with the ability to multitask
  • Able to communicate well (written and verbal) in English, BM and Mandarin, alternative language such as Japanese, Korean, Thai.
  • Desire to be proactive in planning and organizing
  • Take responsibilities of your mistake, Punctuality, Time management is very important.
  • Have own transportation

Career Level

  • 3 years experience in administrative assistant field
  • 4 years experience or more in administrative field
  • Junior Executive (Fresh graduate are encouraged to apply)


  • Higher Secondary/STPM/Diploma/Bachelor Degree

Qualification Skill

  • Database Management
  • Strong work ethic
  • Flexibility
  • Problem solving abilities- know how, when to do and solve the things